Date: Thu, 28 Mar 2024 23:01:21 +0000 (UTC)
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Climbers=
Club of Tasmania Constitution
1. Title
The organisation shall be titled The Climbers Club of Tasmania=
strong> ("the Club")
2. Membership
- Membership of the Club is open to active members of the Tasmanian climb=
ing community wishing to further the Club's objectives (below).
- Membership applications will be received through the Club's website or =
email address.
- Membership applications will be assessed by the current members of the =
CCT. Applicants be notified by email of the outcome in a couple of days and=
the nominee's name will be entered in a register of members.
- The Secretary of the Club will be responsible for managing the membersh=
ip register.
- A member of the Association may resign by emailing the Secretary who wi=
ll remove their name from the register of members.
- Any right, privilege or obligation of a person as a member of the Assoc=
iation (a) is not capable of being transferred to another person; and (b) t=
erminates on the cessation of the membership.
- The Club may expel a member from the Club if, after 14 days notice, a v=
ote on the expulsion receives at least a 75% majority.
3. Objectives
The objectives of the Club are:
Access and Advocacy:=
ensuring access to climbing areas and representing climbers' views to publ=
ic and private landowners, government and other organisations.
C=
ommunication: fostering better communication between Tasmanian cli=
mbers, including maintaining guidebooks.
Policy: making=
decisions on issues, publishing codes of conduct, and other standards.
=
Maintenance and Environmental Work: track and crag work, s=
ignage, and anchor maintenance.=20
4. Committee
The management of the Club shall be vested in a Committee.
The officers of the Committee are:
- President
- Vice-President
- Secretary
- Treasurer
4.2 Election of Committee
- The officers shall be elected at the annual general meeting (AGM) of th=
e Club and hold office for the ensuing year.
- If an office becomes vacant the remaining members of the Executive may =
appoint a member to that office or call for nominations to the election of =
members.
4.3 Records
The Committee shall keep membership records, maintain accurate financial=
records and record activities for the Club. As much as possible these reco=
rds will be kept online at the Club's website.
4.4 Committee Meetings
Meetings of the Committee shall be as required and will be notified on t=
he Club's website. Members of the Club may attend these meetings and may be=
invited to vote on business. The President shall preside as Chairman of th=
e Club or in his/her absence as decided by the members present at the meeti=
ng.
The Committee may meet together either in person or by telephone, telex, r=
adio, conference television or any other form of technology, audio or audio=
-visual instantaneous communication for the despatch of business and adjour=
n and otherwise regulate their meetings as they think fit. A resolution pas=
sed by such a conference shall, notwithstanding that the Members are not pr=
esent together at one place at the time of the conference, be deemed to hav=
e been passed at a meeting of the Members held on the day and at the time a=
t which the conference was held.
5. Public Officer
The Committee will appoint the Public Officer of the Club. The Public Of=
ficer may be one of the Committee office holders.
6. Meetings
Meetings of the Club, working bees, and other meetings shall be held as =
required and will be notified on the Club's website and by email.
The Members may meet together either in person or by telephone, telex, rad=
io, conference television or any other form of technology, audio or audio-v=
isual instantaneous communication for the despatch of business and adjourn =
and otherwise regulate their meetings as they think fit. A resolution passe=
d by such a conference shall, notwithstanding that the Members are not pres=
ent together at one place at the time of the conference, be deemed to have =
been passed at a meeting of the Members held on the day and at the time at =
which the conference was held.
6.1 Special General Meeti=
ngs
- The committee may convene a special general meeting of the Association =
at any time.
- The committee, on the requisition in writing of at least 10 members of =
the Association, is to convene a special general meeting of the Association=
.
- A requisition for a special general meeting =E2=80=93=20
- is to state the objects of the meeting; and
- is to be signed by each of the requisitionists; and
- is to be deposited at the office of the Association; and
- may consist of several documents, each signed by one or more of the req=
uisitionists.
- If the committee does not cause a special general meeting to be held wi=
thin 21 days after the day on which a requisition is deposited at the offic=
e of the Association, any one or more of the requisitionists may convene th=
e meeting within 3 months after the day of the deposit of the requisition.<=
/li>
- A special general meeting convened by requisitionists is to be convened=
in the same manner, as nearly as practicable, as the manner in which a spe=
cial general meeting would be convened by the committee.
- All reasonable expenses incurred by requisitionists in convening a spec=
ial general meeting are to be refunded by the Association.
7. Annual General Meeting
The annual general meeting of members shall be held within three months =
of the end of the Club's financial year. The President shall chair the meet=
ing. Notice of the meeting will be given on the Club's website and by email=
.
8. Quorum
At Committee meetings a minimum of 2 officers shall form a quorum for th=
e meeting. At general meetings a minimum of 5 members shall form a quorum f=
or the meeting.
9. Voting
A consensus approach to decision making will be encouraged. When voting =
formally, each member has one vote only. Votes will be by show of hands. Th=
e Chairman of a meeting may exercise a deliberate and casting vote where a =
deadlock in voting arises. Votes may only be given personally and not by pr=
oxy.
Certain votes may be held online at the Club's website. Members will be no=
tified by email of such votes, and will be open for a certain period of tim=
e. Members will have one vote only for online votes.
10. Finance Records
A true and accurate record shall be kept by the Treasurer for monies rec=
eived and expended by the Club, and any bank accounts or similar.
The Records shall be kept on the Club's website.
11. Accounts
The Committee shall be open and hold accounts in financial institutions =
as determined by the Committee in to which all monies received shall be pai=
d as soon as possible. No cheques or cash shall be drawn on the accounts ex=
cept for payment of expenditure authorised by the Committee. Cheques shall =
be signed by at least 2 of the following officers:
- President
- Secretary
- Treasurer
12. Subscriptions and Fees<=
/h4>
The amount of annual subscription (if any) shall be as determined by mem=
bers at the annual general meeting.
13. Financial Year
The financial year of the Club shall be from the First of July to the Th=
irtieth of June of the following year.
14. Amendments
The constitution may be amended only at annual general meetings and only=
upon 30 days notice being given to all financial members.
15. Non Profit C=
lub - Income and Property
- The assets and income of the Club shall be applied solely in furtheranc=
e of its objectives above and no portion shall be distributed directly or i=
ndirectly to the members of the Club except as bona fide compensation for s=
ervices rendered or expenses incurred on behalf of the Club.
- The income and property of the Association is to be applied solely towa=
rds the promotion of the objects and purposes of the Association.
- The Club may pay a servant or member of the Club =E2=80=93=20
- remuneration in return for services rendered to the Club , or for goods=
supplied to the Club , in the ordinary course of business of the servant o=
r member; or
- remuneration that constitutes a reimbursement for out-of-pocket expense=
s incurred by the servant or member for any of the objects or purposes of t=
he Club ; or
- interest at a rate not exceeding 7.25% on money lent to the Club by the=
servant or member; or
- a reasonable amount by way of rent for premises, or a part of premises,=
let to the Club by the servant or member;
16. Audit
The Club's financial records shall be audited every year by an auditor a=
ppointed by the Committee, unless it has been decided at an AGM to apply fo=
r an exemption from audit.
- The auditor is to audit the financial affairs of the Club at least once=
in each financial year of the Club.
- The auditor, after auditing the financial affairs of the Club for a par=
ticular financial year of the Club, is to =E2=80=93=20
- certify as to the correctness of the accounts of the Club; and
- at the next annual general meeting, provide a written report to the mem=
bers of the Club present at that meeting.
- In the report and in certifying to the accounts, the auditor is to =E2=
=80=93=20
- specify the information, if any, that he or she has required under subr=
ule (5)(b) and obtained; and
- state whether, in his or her opinion, the accounts exhibit a true and c=
orrect view of the financial position of the Club according to the informat=
ion at his or her disposal; and
- state whether the rules relating to the administration of the funds of =
the Club have been observed.
- The public officer of the Club is to deliver to the auditor a list of a=
ll the accounting records, and/or books and accounts of the Club.
- The auditor may =E2=80=93=20
- have access to the accounting records, books and accounts of the Club; =
and
- require from any servant of the Club any information the auditor consid=
ers necessary for the performance of his or her duties; and
- employ any person to assist in auditing the financial affairs of the Cl=
ub; and
- examine any member of the committee, or any servant of the Club, in rel=
ation to the accounting records, books and accounts of the Club.
17. Dissolution
In the event of a dissolution of the Club any assets shall be transferre=
d to a like Club or association having similar objectives and which is a no=
n profit organisation exempt from income tax under Section 23 of the Income=
Tax Assessment Act. A motion to dissolve the Club may only be taken at a s=
pecial general meeting to which all members must have been notified and onl=
y upon 75% of the members present approving of the dissolution.
In the event of the Club being wound up:
- every member of the Club, and
- every person who, within the period of twelve months immediately preced=
ing the commencement of the winding up, was a member of the Club, is liable=
to contribute to the assets of the Club for payment of the debts or liabil=
ities of the Club and for the costs, charges and expenses of the winding up=
and for the adjustment of the rights of the contributories among themselve=
s such sum, not exceeding $1.00, as may be required, but a former member is=
not liable to contribute in respect of any debt or liability of the Club c=
ontracted after he/she ceased to be a member.
18. Disputes
A dispute between a member of the Club, in the capacity as a member, and=
the Club, is to be determined by arbitration in accordance with the provis=
ions of the Commercial Arbitration Act 1986.
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